Transcription
How to Use Dropbox - Dropbox for beginners
Hey everyone. Today, I wanted to show you one of my favorite tools, Dropbox and Dropbox lets you basically put all your important files into the cloud and sick in between all your devices. So your Mac, your PC, your phone, your iPad, you could sync all your files across all your devices really easily and if it's your first time here.
I make take tutorials just like this one, five times a week. So please consider subscribing. So I want to get you started with Dropbox. So I want to show you the download process, the different plans that you have for Dropbox. I've been using it both for business and personal for many years and it's one of the greatest tools that I've had especially business.
I run a video production company, so I have a large amount of video files and PDF files and JPEG files and I get to store them really, you know, organized way. In the cloud. So I paid for an upgraded membership, but Dropbox is also free and with the free membership, you do get a lot of stories if you're using it for personal reasons.
So let's jump into the computer. I want to show you the process from the beginning. So let me just download a fresh install of Dropbox, show you how to sync it between different devices, how to add files to it, and then how to share those files with different people through email. If you like. So this computer is new, so I don't have Dropbox installed on it yet, but I have Dropbox installed on all my devices, and that way I could easily sync files between each of them.
So in order to get Dropbox, go to dropbox.com, and on the main page, there's that easy sign-up process. So go ahead and sign up for the first time and then it's going to ask you to download Dropbox and I'm going to go ahead and download it. This is going to download it to my computer here and I'm on a Mac here.
So I'm going to go through, they stop processes, pretty straightforward. So the install process is done, and he's going to say open my Dropbox. I'm going to click that say to get started. I'll just skip through these for now. Not a Mac here. I got this. Pop-up I'm going to just check on the privacy here. I'm going to allow Dropbox to access my computer. I'm gonna close this and now I have a Dropbox folder on my Mac, right on the side here and it came with a couple of files. I don't really need these files have read them before I'm going to delete them. But now you'll have this Dropbox folder and on top right here, you'll have a new Dropbox icon up here. So this could take you to the web. So you could see the web interface and you could see the computer one where this has says open my Dropbox folder, which is this folder on your mac and on the PC is basically the same thing. You'll have a folder assigned to Dropbox. Let me show you what it looks like on the computer. So if I click this icon here and go to the web version, this is what it looks like on the web. So I could upload files here, but just click and upload. So let me show you how to do one of those right now.
So let's say, I just want it to upload this channel art. I'm going to press open. I'm going to choose a folder and I'm going to upload it there. So if I click my files here, I could see that file is now uploaded. So let's go to the folder on the desktop. So I'm going to click that and as you could see, it's on my desktop as well in the Dropbox folder and another way to do this is let me just go ahead and delete this on the desktop and it disappeared on the web browser. Now, if you had the phone version of the app, the same thing would happen if you delete the file in one place, it deletes in the other place. But Dropbox, basically this cloud application is where the files are.
So if you don't want the file, you could delete them on your desktop. On your mobile app or right here on the browser version of the app. So in this case, let me go ahead and take a different logo. Let me just take this logo here and put it over here on my Dropbox folder and it should appear right here.
Just like that. Just death Fest, you. Yeah. Peers across all the different devices. You have a browser version, a mobile desktop, whichever one you have downloaded. So now how do you share this file? So if I click this file, I could share it just by pressing the share icon up here and Dropbox needs to verify your email.
So I haven't verified my email just yet. Let me go ahead and do that. Okay. I just verified my emails and I could press share, and now I could type in an email address to someone to share it with. So I'll just type in an email address and I could add a message if I wanted to and you could have them view the file.
Let me go ahead and press share and it's going to start sharing that file. Let me show you what that email's going to look like. So I'm going to switch over to my email. I sent an email to myself to a different email address so I could show you what it looks like. So this is the email that I just sent myself.
So if I press view file, this is what the person that you sent the email is going to receive and this is the page they're going to see. So all they got to do is go up here and download the file. On top or they could just open it. They could also share it too. So that's one of my favorite reasons why I use Dropbox is this easy access to sharing files with anyone that you want and then they could, in turn, download the file. So I do it with movie files. So let me just go ahead and upload a movie file to that Dropbox folder here. So I'm just going to take this video, this YouTube video. I'm going to put it here and this is the video and as you can see up here is sinking. So it says two minutes left.
This depends on your internet speed, but it takes a little bit of time when it's a larger file. So in this case, it's a 250-megabyte file, and it's going to take a few minutes to sync this file, and then once it sinks, it's going to show up on my Dropbox folder, both on my computer with a checkmark next to it and on my browser version.
So I'm going to wait a couple of minutes till this is downloaded and I'll show you how to share this with someone else. Okay, so the upload is completed and when the upload is complete, you'll see a checkmark here. When it's uploading, you'll see an upload icon here, but when it's done uploading, you're going to get a check Mark.
So I have a checkmark here, and if I go to the browser, it's over here. So if I click this. Okay, this is the video file that I could now share with anyone I want. So I could share it again using email, but let me show you another way to share. So in my Dropbox folder, on my desktop, I could just right-click here on a Mac and I could say, share or I could say, copy Dropbox link. This is my favorite way to do it, actually, because it doesn't come from Dropbox. It will come directly from me. So I could say, Copy Dropbox link, and then I'll go to my email, and then I could email whoever I want and I can good. Just go over here and paste and this is the Dropbox link to this video.
So let me just put this in the browser. This is the link. So the person is going to click that link in the email, and it's going to take him to this video and here. They could just press the download or share or open. They could do everything that they were able to do before with a picture. They could even write comments here that I'll get directly when I shared this file with them.
So besides using the share icon within the Dropbox ecosystem here, you could just right. Click on anything and copy the Dropbox link. Which copies the URL that you could paste into an email and send it to who you want to and again, view on dropbox.com. That should just take me back to where I just was with that link.
So let me just close these and let me go back to the main page of Dropbox. So where Dropbox gets really interesting is when you really start to organize your files. So you don't want to just drop a bunch of files here and it's really going to get crazy. So what you want to do is. Create new folders or new shared folders.
So when new shared folders, you could create a shared folder with, a person or a group of people right off the bat, and you could let them edit or just view. So that's one way to create a folder. So if I was doing a job for a client, I would name this, the client folder. I would add the client or the clients here and I will let them view our edit depending on what kind of project it was and it will create a folder. What I also like doing is creating folders for myself. So my pictures, I could create a folder like that, and I could create another folder. My logos, I'm just going to uncheck this one, create another one, called my videos, and so on and you could create folders within folders and really start organizing things and if I go to my desktop version of Dropbox, you could see all these sank immediately. So now, if I want to take this JPEG or PNG and put it in my logos, it will move into my logo folder. So if I go to my logo folder here, I could see it right there.
I could then share this folder. I could create new folders within that folder and I could really organize my Dropbox. So I could go back to my main Dropbox. If you see my Dropbox that I have for my business, it's over a terabyte of information and that's the next thing I wanted to talk about is upgrading your Dropbox account.
So up here, if you click the upgrade, these are the upgrade options. So you have a free option, which is limited to. Two gigabytes. So right here, I've already used 241 megabytes because of that movie file. So that's where you could see how much you have. If you're not putting that much on here, two gigs is a good amount, but if you want more, these are the options for upgrades.
So if I go down here, He shows me the price for each one. They're a monthly membership and I just pay for them yearly. So, so I just recently upgraded to this two terabyte because my professional one-to-one terabyte actually got filled up. So I had to upgrade to two terabytes, but again, I use this for business and my business is video production.
So usually you would not need more than one terabyte of storage. So for about eight bucks a month. Right now you could get the one terabyte if you need the space and if you don't, the free option might be a good way to just back up your documents, PDFs, JPEGs, things like that, that you just want to have an extra version of.
In the cloud. So just in case, something happens to your computer. So this was just a brief overview of Dropbox. I hope you found it useful. I hope you were able to use Dropbox to really organize and back up your files in a really easy and shareable way. Please give this video a thumbs up and subscribe to this channel.
I post tech videos just like this one, five times a week and I hope to see you on the next video as always. Thank you for watching.