Transcription
How to Remotely Control Someone's Screen on Zoom
Hey everyone. In today's Zoom meeting, I want to show you one of the biggest updates that I think Zoom has ever rolled out and that's the ability to control someone else's screen remotely, not just screen-sharing, but actually go on their computer remotely and move things around and leave notes and things like that on their screen.
It's really cool. Let me show you how to use it and since it requires screen-sharing let me just show you this because some people typically have a problem. If this is not set up. But go to Zoom's website here and then go to the settings. If you click this and go to settings, I'm going to come over here under the settings tab, and then just go to in meeting basic right here and you just need to make sure if I scroll down here to screen sharing that all participants could share their screen here. So instead of hosts, which I think by default is just host, only could share their screen. I want to make sure all participants could do it because I'm going to ask, participants, here to share their screen.
So I could then take over their screen remotely. Okay, so once you do that, then you start your meeting. So let me go to zoom here. Let me press go back to meet. I've already started a meeting, but if you haven't gone ahead and started a meeting here or go ahead and join an existing meeting. So let me go back to one.
So here's a meeting just with one other person here and what I'm going to do here is you see down here, I could share my screen. Also that option, that advanced setting over here is available here to change it to all participants and if this is great out for you, that means you have to change it on the zoom website first.
So make sure this looks like mine here. I'm the host of the meeting. I'm going to ask Jordan here to share his screen. Okay, so I need to look at their screen, and then I'm going to ask permission to take over their screen or remotely access their screen. So they just press share screen on their computer and they're sharing this webpage with me here.
Okay, so how can I take over their screen? Now, I could see everything they're going to do on this screen. But there's a view option on the top right here. It says, view, option, click this and you have all the typical view options like annotating on the screen, which lets you kind of write things on the screen that you could both see.
But look at this option request remote control. If you click this, it says request remote control from that person's screen. So you have to press requests and they have to approve that. You can just do this without permission. So press request and right now, if I click here, it says you are controlling Jordan's screen.
So this is Jordan's screen and looks at this. This is my mouse, and this is what they're seeing too on their screen. This is their computer, not mine and I could click on anything. I could open this. I could annotate it. So, this is a great way. For example, to teach someone remotely and actually have control over what they're looking at, rather than they controlled the mouse.
I could, even if they shared their whole desktop, when they press share, they get a few options that could share just one window like this or their whole desktop. If they share their whole desktop, I could even move things around and access our hard drive here and open up pretty much anything I want.
I just can't see their zoom app though. The Zoom app right now is behind here, but you won't let me see their zoom app. But he will show me other applications and other web pages and everything else, and I could click away and if you press this view option again, here, I could use my keyboard layout or their keyboard layout.
So if you're showing something technical, maybe you want to have their layout on their keyboard. It's a little bit confusing though. So I usually just leave it here and you could still annotate, so you could choose to annotate, and then you have the mouse pointer here and you could, you know, have arrows like this.
So I could say, let's read this right now and look at that. It's going to say my name and arrow to what, and they're looking at the same exact thing I am, and I still have control over what they're doing on their computer. When I'm done, I could stop the remote control. Now they're back although any time they moved their mouse, this is their mouse.
This is mine. They could get access as well. So you could actually share access just because I had control doesn't mean they can't do anything. We could both do it at the same time. It will just switch between who's controlling the screen. But I usually just take turns on who's controlling the screen and then turn off the control when I don't need it and anytime you could ask the participants to stop sharing their screen too and then when you're done, just end the meeting down here and it's that simple to control someone else's screen on zoom insight of a screen share session. I hope you found this useful. Make sure you subscribe for easy-to-follow tutorials.
I have dozens of videos on Zoom and other video conferencing platforms through you can check out and I hope to catch you next time. Thanks for watching.